e-Signature Legality in Singapore

The pandemic has undoubtedly altered how businesses must manage contracts and other commercial transactions as a result of these new constraints, most notably the growing use of e-signatures.

Blockchain is an interesting term that is constantly being used in the security industry. Like the name “cloud,” this idea has gained traction in the security sector and is now one of the fastest-growing technologies.

These days, a lot of people utilize e-signature to guarantee the authenticity, non-repudiation, and integrity of access to a data set’s contents electronically via networks.

Blockchain technology introduces a commercial ledger element to this online digital signature ecosystem, enabling businesses or individuals to create multiple e-signature files, secure digital signatures, and send coded data across many platforms through a network of centralized servers.

The incorporation of e-signatures is advantageous to both users and businesses. Online certificates are secure because they provide digital signature protection against digital forgery and the validity of the data by using complex mathematical algorithms or codes.

Global e-Signature Software Market Size, Status, and Forecast 2022-2028. The most recent data on important facets of the global market has been produced after extensive investigation.

What Exactly Are E-Signatures in Singapore?

A person or company can use an “e-signature,” which is an acknowledgment supplied in an electronic format, to show that a party has accepted something. Additionally, esignature may be used to verify who is actually involved.

Written signatures aren’t usually required for esignatures. They may occasionally take the shape of a symbol. Here are a few other types:

  • A tangible signature scanned.
  • A handwritten digital signature on a digital gadget.
  • Click the “I agree” button to accept the terms and conditions.
  • Type your name into the web form’s signature field.

The phrase “digital signature” may also be used while reading about e-signatures in Singapore. They may appear to be extremely similar at first, yet they have very clear distinctions.

  • Digital signatures – which use encryption and decryption technology. They improve signing trust, protect sensitive data, and uncover attempts at manipulation.
  • E-signatures – solely document the parties’ agreement and show who and what was signed.

Electronic signatures can be made more secure by using digital signature technology in conjunction with them.

Examples of e-signature software such as Dropbox Sign (HelloSign), PandaDoc, signNow by airSlate, eversign, and Adobe Acrobat help empower a large number of customers to create, manage, and e-sign all their documents with ease.

dropbox hellosign
eSignatures in Dropbox (formerly Hellosign)

Singapore’s Legality of E-Signatures

The Electronic Transactions Act 2010 of Singapore recognizes e-signatures. They may be given the same legal standing as a “wet ink” signature if the conditions listed below are satisfied:

  • The individual who uses the esignature is the only one who has it.
  • This individual may be recognized by the esignature.
  • The individual employing the esignature has complete control over how and how it is formed.
  • The e-signature is connected to the associated electronic record in a way that makes it invalid if the record is modified.

Esignature must also have been produced within the time that a valid certificate was in operation. This certification has to be issued by:

  • a recognized certifying body
  • a reputable certifying body
  • a government organization that the Minister of Communications and Information has authorized to serve as a certifying authority
  • The use of a digital signature as a security measure was specifically agreed upon by the parties (sender and recipient), and the digital signature was correctly validated using the signatory’s public key.

E-signatures undoubtedly facilitated a change in the workplace, and there are a wide range of advantages that support switching to this unconventional approach to digital transformation.

The Advantages of E-Signatures

Some of the better known advantages of e-signatures are: HR procedures made simpler and effectively managing contracts with esignatures.

1. HR procedures made simpler

One of the many duties of an HR department is contract management. Businesses must properly manage their important documents with a digital signature in order to expand and safeguard themselves against threats.

2. Effectively managing contracts with e-signatures

You will frequently have a centralized location to store all of your documents if you use e-signatures.

One feature of contract management system, for instance, is its legally-binding e-signature, which enables users to sign and work together on documents inside the system. This keeps things moving quickly and efficiently.

The following are some other instances of what the contract management platform is capable of doing:

  • Clearly mark the locations of the e-signature fields.
  • Add the signer’s title as soon as possible.
  • Bulk or send to instantly terminate any contract.
  • To guarantee that disclosures have been read and acknowledged before e-signature, control the sequence of signers.

How to Ensure Authenticity for E-Signature?

When someone does an e-signature on a document, their private key – which is special and is always kept safely by the signer—is used to create the esignature.

The mathematical formula serves as a code, producing data that is encrypted and matches the signed document. The digital signature is the outcome.

An expert can monitor the IP address, see who sent the document, how it was transmitted, and the date it was accessed and signed using e-signature software that has an integrated digital certificate of the document’s history.

This guarantees the legitimacy and originality of digital signatures employed in the current digital era.

Blockchain’s role in electronic signatures

Blockchains rely heavily on esignatures, which are used to confirm transactions. Users who submit transactions must demonstrate that they have the authority to spend the money on each system node while preventing other users from doing the same.

In order to agree on a correct state, each node in the network will validate the submitted transaction and consider the work of all other nodes.

The following benefits are offered by blockchains:

  • Authentication: Using a private key, e-signatures are connected to a particular user. They use this information to identify the owner of the private key that was used to do a Digital signature on the email or document’s source data.
  • Integrity: To verify that the message received is authentic, esignatures always employ a cutting-edge hashing algorithm.
  • Non-Repudiation: This characteristic is special since it ensures that the sender of the original material cannot subsequently contest it.


Businesses are being encouraged to do more business digitally using digital signatures, accelerating current trends in automation, remote working, and e-signatures.

As more people accept them, digital signatures are gradually becoming more popular.

If you want to setup your digital signature, approach to HelloSign e-signature services to get work done more quickly.

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