Google Workspace (Formerly G Suite)

What Was G Suite?

Google suite was a service launched in 2006 to allow organizations to use Google’s services on their own domains for a monthly subscription.

G Suite Legacy was a cloud based suite of collaborative productivity apps that offered business professionals email, shared calendars, online document editing and storage, video meetings, and much more.

One could manage users with G Suite Admin, get more storage in Google Drive, and have email addresses that look like [email protected] with a certain additional fee.

G Suite allowed organizations to use Google’s suite of cloud-based productivity and collaboration tools as the backend of their business instead of making it compulsory for businesses to use their own network storage, email server and other various tools.

The original set of tools available included Gmail, Google Talk, Google Calendar, and Google Page Creator.

Over time, it expanded to include Google Docs, Sheets, Slides, Forms, Google Drive, Google Chat, and Meet but lagged certain features.

There is a change of plan recently where Google now allows users to stay on G Suite legacy free edition plan for personal use but pay a certain fee for business use.

Everything remains the same as long as you choose the no-cost personal transition path by June 27th.

[LATEST UPDATES] G Suite legacy free edition accounts were suspended on July 1, 2022 

According to the latest update from Google, G Suite legacy free edition would no longer be available starting July 1, 2022. 

For companies using the G Suite legacy free edition for business purposes, their accounts will be automatically upgraded to a Workspace subscription.

To complete the upgrade, companies must set up Google Workspace billing before August 1, 2022.

For a hassle-free experience, companies can upgrade to a paid edition of Google Workspace and then transfer their account to a reliable reseller to enjoy great savings and total peace of mind.

What happens if my account is suspended, and what should I do to reactivate my account?

During the first 60 days of suspension, your admin can still access the admin console and set up billing to lift the suspension or export your data.

You won’t be able to get to your Google Workspace core services and data, like Gmail, Calendar, Drive, and Meet.

Other Google services will still be available, like YouTube, Google Maps, and Google Photos. 

Your administrator needs to set up Google Workspace billing to bring back your suspended account. Or, your administrator can switch to a subscription that doesn’t cost anything.

After 60 days of suspension, your subscription will be canceled. Learn about the Cancel Google Workspace process.

To restore your account, complete this account recovery form.

If you used your account for non-commercial purposes, you can resubscribe to Google Workspace and then revert to a no-cost subscription.

What Is Google Workspace?

Google Workspace is the evolution of G Suite or Google business suite. The service was originally called “Google Apps for Your Domain.”

Later, it was rebranded to simply “Google Apps,” before it was eventually renamed to “G Suite” in 2016. Google Workspace is Google’s suite of intelligent apps.

Google Workspace is much more than just email. It also includes a variety of apps and features that can come in quite handy. 

Google Workspace comes with following features:

Google Workspace Online Collaboration Tools

1. Gmail

Gmail is one of the most popular email client with over 26% of market share and over 1.8 billion users.

Google Workspace enables users to get an enhanced ad-free version of the online email client being used.

With Google Workspace, employees can have their own Gmail accounts with email addresses of the business domain name.

2. Google Calendar

Stay productivity with Google Calendar

Google calendar is a popular app used by many for scheduling calls with clients, setting due dates and reminders for important projects.

Google Workspace Calendar helps create multiple calendars like tasks calendars, holiday calendars, leave calendars, project deadlines etc. that are accessible to everyone in your company.

3. Google Drive

Google Workspace comes with a minimum of 30GB storage for each employee that allows you to store, access, and share your files in one secure place.

Google Workspace Business, Enterprise, and Teams editions provide unlimited storage and they can be accessed from anywhere.

Related: Best Google Workspace Productivity Tools for Enterprise 

4. Google Drive search

The paid version of Google Drive allows for twice the storage of free personal drive and Gmail, 24*7 support, sharing controls, and advanced reporting.

5. Google Docs and Google Sheets

Google Docs and Google Sheets are commonly used tools that allow businesses to create and edit text documents and spreadsheets in the browser and occupy no storage space.

Google Workspace helps instantly edit all types of files and formats without having to convert to Google’s format.

One of the best features of Google Docs and Spreadsheets is the real-time commenting and unlimited versions.

6. Google Keep

Google Keep Notes and Reminders

Google Keep is a tool used to keep those frequently asked questions, create to-do lists, notes, and set reminders to stay on track with it being synced across all devices.

7. Google Workspace Admin Console

The Admin console for Google Workspace allows business owners to manage everything from one single place and is known to be much better than G Suite or Google business suite.

Google Workspace Admin Console

8. Google Chat

Google Chat of Google Workspace is a dedicated group workspace with 1:1 chat and group chat. 

Related: Top Live Chat Software Benefits to Know

9. Google Meet

Google Meet helps make video calls and conferencing a breeze. The newer version of Google Workspace enables one to join meetings directly from a Calendar event or email invite.

If one has the enterprise version of Google Workspace, one can dial-in numbers when on road or without internet access.

Related: Top Trending Virtual Meeting Tools To Boost Productivity

10. Google Forms

Google forms are simple to create, easy to use and are used by most of the businesses for gathering information.

11. Google Slides

Google Slides of Google Workspace is nothing but similar to Microsoft PowerPoint that helps with real-time collaboration and commenting, along with unlimited version history.

12. Google Sites

Create a website with Google SIte

This is a feature that is specifically used to host sites like the WordPress.

13. Endpoint Management

Google Workspace Endpoint Management is a feature that helps switch off Google services in a phone that’s misplaced or stolen.

The admins can use this feature to remotely wipe Google Workspace data from devices if needed.

14. Cloud Search

Google Workspace Cloud Search feature enables users to search across the company’s content in Google Workspace like Gmail, Drive, Docs, Sheets, Slides, Calendar, and more.

15. Vault

Google Vault from Google Workspace tools

Google Workspace Vault allows businesses to manage, retain, search, and export the organization’s email, Google Drive file content and on-the-record chats.

All the data and set retention policies can be archived.

16. Compatibility

Google Workspace is compatible on various mobile devices and also makes it easy to switch from personal Gmail accounts to Google Workspace accounts.

17. Uptime

Google Workspace comes with the best of uptime and is a highly reliable system. It has an uptime.

Google Workspace offers a 99.9% Service Level Agreement (SLA) for covered services. With email being an important part of every business, Google Workspace has no scheduled downtime or maintenance windows.

All their data centers are built with redundant infrastructure.

18. Secure system

Google Workspace is built on top of Google Cloud Platform offering the highest security and is trusted by companies in the world like HP, Verizon, Whirlpool, and Salesforce.

Google comes with industry-leading knowledge and expertise backing each and every product of their own, including Google Workspace.

How Does Google Workspace Protect You and Your Data

Google Workspace - Online Collaboration Tool

Google Workspace Admin

Enables administrators to manage data protection, view reports, and control mobile devices. Google Workspace administrators can also disallow employees from accessing less secure apps.

Transport Layer Security Encryption (TLS)

Google Workspace provides email encryption in transit.

Certs, Audits, and Assessments

Google Workspace undergoes regular third-party audits.

Data Retention

Google Workspace helps retain, archive, search, and export your data.

Data Privacy

Google Workspace ensures all data that’s on the platform is kept confidential without using it for any marketing purposes.

Transparency

Google continuously provides transparency reports to keep consumers informed.

How to Migrate to Google Workspace

Step 1Select your preferred Google Workspace plan with Exabytes.

Singapore Google Workspace Pricing

Step 2:  Activate your account by signing into your Google Admin Console. with your Google Workspace email address and password. 

Step 3: Click “Start Setup” in the admin console to launch the setup wizard.

Each team member would have their own domain email address to be able to use all Google Workspace services like Gmail, Calendar, Meet.

Users can be manually added at any time. Additional domains can be added or created as email aliases.

Step 4: Follow the steps to verify the domain in the Admin console. Add the verification code received to the website or the domain settings.

Google Workspace has excellent instructions for every DNS registrar and DNS provider on verification of the domain. When creating the domain, add Gmail MX records with a single click.

Step 5: Follow Google Workspace quick start guides to set up the additional apps, like Google Drive, Google Calendar, Google Contacts, etc. 

While the G Suite is closed, it is recommended to move to Google Workspace, to enjoy all the privileges of G Suite, but in a much more enhanced manner. 

Connect with Exabytes to learn how to start using Google Workspace for your business.

If your G Suite legacy free edition account has been suspended, transfer your existing Google Workspace subscription to Exabytes to enjoy greater savings, better local support, and more exclusive perks!

Contact our sales consultant for the best price!

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