reliable email hosting services for small businesses

Creating a customized email address for yourself or your company is an excellent way to look more professional and sophisticated.

Moreover, with an email hosting service, you can organize your email interactions all in one place. 

Most often than not, small businesses and startups in Singapore do not have a big budget to spend on email hosting.

Based on statistics, 81% of small and medium-sized businesses (SMBs) are still confident that email can be one of the best channels for acquiring customers.

This should not be an issue because small businesses don’t need hundreds of email accounts and shouldn’t have to spend hundreds of dollars just on email hosting. 

In this post, we’ll be discussing the best cheap email hosting providers you can use in Singapore. Stick around to learn more about email hosting for your small business. 

What Is Business Email?

A business email address is an email address that is used exclusively for your business.

It includes the name of the company or domain name, For example, [email protected] and [email protected] 

Business email has become the main way people communicate at work, and it is important for building relationships with customers, sponsors, suppliers, and other people who work for the company, too.

Let’s have a look at what makes up a professional business email address. 

Name: The first and most important piece of information is your name.

[email protected] or simply [email protected] gives your email a professional look, letting the recipient know that you are serious about business.

Department: Having an alias address for each department or sector of your business is a wonderful way to ensure that every piece of mail intended for your company reaches its proper recipient. 

[email protected] or [email protected]are simple to remember, guaranteeing ease of communication.

Domain: Having a branded email domain for your company is necessary.

By including your company name in every email you send, you’re exposing your brand to as many people as possible. KCK Furniture is the company name in the example above.

What Is Email Hosting?

Email hosting is a type of web or internet hosting service that rents and manages email servers.

Premium email hosting services are often paid services, as opposed to what is offered by free email providers such as Gmail.  

These hosting companies serve more demanding consumers, such as high-email-traffic small and medium-sized enterprises (SMBs) that want their own domain name to stand out more. 

[email protected] is the most common hosted business email address format.

Any business with a domain name can sign up with an email hosting provider to obtain an email hosting service, which allows the user to manage and maintain their email accounts.

In fact, some email hosting services even come with a free domain name.  

How Many Types of Email Hosting Services

The first decision you must make when looking for cheap email hosting services is how you will host your emails.

There are three (3) types of email hosting solutions, each with a specific function.

Email Service Type Description Pros Cons
Shared Web Hosting with Email Service Email service provided by a shared email service provider Low cost Email server limits prevent sending and receiving bulk emails
Third-Party Email Hosting Online businesses typically use third-party email hosting services Scalable, user-friendly email servers with great support Cost can be higher than shared web hosting
Self-Hosted Email Servers Complicated, reliable email servers that require technical expertise Complete control and customization Requires technical knowledge and resources

With these email servers, you can easily send, receive, and organize emails. The downside is that the cost of maintaining a self-hosted email server is rather expensive. 

The table below outlines the key features to consider when selecting an email hosting service for your business. Evaluating these features can help you make an informed decision when choosing an email hosting service that best meets your business needs.

Features Description
Custom domains The ability to use a custom domain for your business email address.
24/7 support Round-the-clock customer support for assistance with inquiries or issues.
Anti-spam, anti-malware, and phishing detection Built-in features to detect and block spam, malware, and phishing attempts.
Mailbox and cloud storage Sufficient storage space for archiving old emails and other files.
Sending size limits Adequate attachment size limits for sending files without issues.

Email Hosting Services for Small Business Singapore

Here is a list of the best and trusted email hosting services for small businesses in Singapore.

1. Google Workspace

Google Workspace provides admin controls and a slew of features. The email hosting service comes with technologies that will increase the efficiency of your business by allowing you to work faster and smarter.

Built on Google’s secure infrastructure, it safeguards your company’s data, users, and devices. 

  • Use your domain name: Yes
  • Mailbox size: 30GB, 2TB, and 5TB
  • Spam and virus protection: Ye.
  • Aliases: Yes
  • 24/7 support: chat, ticket, or phone
  • Archiving and storage: Depending on the plan

2. Microsoft 365 Business Premium

Microsoft 365 allows you to personalize each email by generating unique formats, utilizing your domain name and photos, and more.

This email hosting service allows you to transmit files up to 150 MB in size. It also has up to 100 GB of storage space, which means you can save emails with unique graphics and formats in them.

  • Use your domain name: Yes
  • Mailbox size: 50GB and up
  • Spam and virus protection: Yes
  • Aliases: Yes
  • 24/7 support: chat, ticket, or phone
  • Archiving and storage: Depending on the plan

3. Amazon Workmail

Amazon Workmail provides a secure and simple-to-use business email service, as well as support for existing mobile and desktop email client programs.

It secures your data at the enterprise level using the AWS Key Management Service.

It gives you complete control over your emails and data, allowing you to handle them however you see fit. It provides 50 GB of storage space for your emails and data.

  • Use your domain name: Yes
  • Mailbox size: 50GB
  • Spam and virus protection: Yes
  • Aliases: Yes
  • 24/7 support: chat, ticket, or phone
  • Archiving and storage: Added fee

4. Greatmail

Greatmail provides a cloud-based email hosting solution that includes a web-based client as well as classic POP3/IMAP clients.

The company offers both simple email services that only come with email and groupware solutions (with features such as calendars and contact synchronization built into them).

If you want to send emails in bulk, this email hosting service does provide an SMTP-sending service for “responsible senders”.

  • Use your domain name: Yes
  • Mailbox size: 10GB or 25GB
  • Spam and virus protection: Yes
  • Aliases: Yes
  • 24/7 support: chat, ticket, or phone
  • Archiving and storage: Added fee

5. Zoho Mail

All settings, modifications, and setup can be carried out using Zoho‘s simple control panel.

You can easily add users, set up policies, manage group names, and do a variety of other things.

It also has a feature called e-Discovery that helps you quickly find the emails that you’ve kept.

  • Your domain name: Yes
  • Mailbox size: 5GB or 50GB
  • Spam and virus protection: Yes
  • Aliases: Yes
  • 24/7 support: Email and ticket
  • Archiving and storage: Added fee

6. IceWarp Cloud

IceWarp Cloud services include shared contacts and calendars, collaborative document editing, mailing list management, web meetings, audio and video conferencing, mobile apps, and archiving—all of which are included in the most basic package.

  • Your domain name: Yes
  • Mailbox size: 5GB, 100GB, and 500GB
  • Spam and virus protection: Yes
  • Aliases: Yes
  • 24/7 support: chat, ticket, or phone
  • Archiving and storage: Included

In Closing 

All in all, the cheap email hosting providers discussed above are reliable, easy to use, and offer great options for your business.

Before you make a decision, explore the features and functions that come with the email hosting service.

View Email Hosting Services

Exabytes Business Email provides its users with the power to enhance the communication experience. It is a locally-based business email provider with over two decades of experience.

With Exabytes Business Email, you can expect to enjoy first-class local technical support that is available 24/7 even on public holidays.

Moreover, the business email solution allows users to seamlessly sync across different devices for maximum work flexibility and efficiency.

Dubbed ‘Not just email, but a business collaboration tool’, it comes with Team Workspaces for internal or external team text, audio and video chat.  

  • Use your domain name: Yes
  • Mailbox size: 25GB and up
  • Spam and virus protection: Yes
  • Aliases: Yes
  • 24/7 support: chat, ticket, or phone
  • Archiving and storage: Depending on the plan
  • Microsoft Outlook Configurable
  • Video Conferencing (New) 

With this guarantee, customers can fully explore the features and functions of the email service to find out if it best suits them.

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