10 Best Task Tracker Apps in 2026 for Individuals and Small Teams

Key Takeaways

• A task tracker app helps you capture, organise and complete tasks, with due dates, reminders and progress tracking in one place.
• Best for individuals: Todoist, TickTick and Things 3 for personal productivity.
• Best free options inside your work suite: Microsoft To Do for Microsoft 365 users, Google Tasks for Google Workspace users.
• Best for small teams: Trello, Asana, ClickUp and Lark, which add shared lists, assignments and comments.
• Choose by how you work: simple lists, visual boards, or tasks connected to chat and documents.

What Is a Task Tracker App?

A task tracker app is a digital tool that helps you create tasks, set due dates and reminders, prioritise work and track progress until each task is done. Team versions add shared lists, assignments, comments and status updates, so everyone can see who is doing what.

Task trackers replace sticky notes, notebooks, email reminders and spreadsheets with one organised system you can access from your phone or computer.

Task Tracker vs Project Management Software

Managing larger projects across teams? See our guide to the best project management tools.

What to Look for in a Task Tracker App

• Fast task capture: add tasks in seconds from your phone, desktop or email
• Due dates, reminders and recurring tasks for routine work
• Priorities and labels to focus on what matters
• Views that suit you: lists, boards or calendar
• Mobile apps and sync across devices
• Sharing and assignments, if you work with others
• Integrations with your calendar, email and work suite
• A free plan to try before you commit

10 Best Task Tracker Apps in 2026

1. Todoist — Best for Personal Productivity

Todoist makes it quick to capture tasks in natural language (for example, “Send invoice every Friday at 4pm”) and organise them into projects with priorities and labels.

Key features: natural-language task entry, recurring tasks, priorities, filters and cross-platform sync.

Best for: individuals and freelancers who want a fast, simple to-do list.

2. Microsoft To Do — Best for Microsoft 365 Users

Microsoft To Do is a free task app that syncs with Outlook tasks, so flagged emails can become to-dos. Its “My Day” view helps you plan what to focus on each day.

Key features: My Day planning, shared lists, Outlook integration and reminders.

Best for: people already working in Microsoft 365.

3. Google Tasks — Best for Google Workspace Users

Google Tasks sits inside Gmail, Calendar and Docs, so you can turn an email into a task and see due dates on your calendar without opening another app.

Key features: tasks from Gmail, calendar integration, subtasks and due dates.

Best for: Google Workspace users who want simple task tracking without extra tools.

4. TickTick — Best for Tasks, Focus and Habits

TickTick combines a to-do list with a built-in focus timer and habit tracker, helping you manage tasks and routines in one app.

Key features: lists and calendar view, focus timer, habit tracking and reminders.

Best for: individuals who want productivity tools beyond a basic to-do list.

5. Trello — Best for Visual Task Tracking

Trello organises tasks as cards on Kanban boards, so you can drag work from “To Do” to “Doing” to “Done”.

Key features: boards, lists and cards, checklists, due dates and Power-Ups for integrations.

Best for: small teams and visual planners.

6. Notion — Best for Tasks with Notes and Docs

Notion lets you build task lists and databases alongside notes, documents and wikis, so tasks stay connected to their context.

Key features: task databases, templates, multiple views and linked documents.

Best for: people who want tasks, notes and knowledge in one workspace.

7. Lark — Best for Tasks Connected to Team Chat

Lark lets you create tasks directly from chat messages and documents, assign them to teammates and get reminders in your chat when they’re due. For larger task lists, Lark Base turns spreadsheet-style tracking into live dashboards.

Key features: tasks from chat and docs, assignments and reminders, Lark Base dashboards and approvals.

Best for: small teams that want tasks, chat and documents in one app.

8. Asana — Best for Small Team Task Lists

Asana gives teams shared task lists with owners, due dates and comments, plus board and calendar views.

Key features: task assignments, subtasks, comments, multiple views and automation on paid plans.

Best for: small teams moving beyond personal to-do lists.

9. ClickUp — Best for Power Users

ClickUp combines tasks, docs, goals and automation with many views and customisation options.

Key features: multiple views, custom statuses, automation and built-in docs.

Best for: users who want one highly customisable tool and don’t mind a learning curve.

10. Things 3 — Best for Apple Users

Things 3 is a polished task manager for Mac, iPhone and iPad, with a clean design that makes planning your day straightforward.

Key features: Today and Upcoming views, projects, tags and quick entry.

Best for: individuals who work entirely on Apple devices.

How to Track Tasks Effectively (Whatever App You Use)

1. Capture everything in one place. Don’t split tasks between apps, notebooks and emails.
2. Write tasks as clear actions, such as “Email supplier for quotation” rather than “Supplier”.
3. Add due dates only when there’s a real deadline, so reminders stay meaningful.
4. Plan each day from your list. Pick the three most important tasks first.
5. Use recurring tasks for routine work like reports, invoices and follow-ups.
6. Review your list weekly. Clear completed tasks, update deadlines and remove what no longer matters.

Lark as a Task Tracker for Teams

Lark turns task tracking that’s often done in Excel into a live, shared system. Instead of updating spreadsheets manually, teams update tasks as they work, and everyone sees the latest status instantly.

Built-in dashboards in Lark Base show progress, overdue items and workload at a glance, reducing the need for constant follow-ups. And because tasks connect to chat, documents and calendars, teams can discuss, update and decide in one place.

Frequently Asked Questions

What is the best task tracker app?

It depends on how you work. Todoist and TickTick are top choices for personal productivity, Trello is best for visual boards, and Lark, Asana and ClickUp suit small teams that need shared tasks.

What is the best free task tracker app?

Microsoft To Do and Google Tasks are completely free, and Todoist, TickTick, Trello, Notion, Asana, ClickUp and Lark all offer free plans with limits on features or users.

What is the difference between a task tracker and project management software?

A task tracker focuses on individual tasks and to-do lists. Project management software adds timelines, dependencies, resource planning and reporting for complex projects across teams.

Can I use a task tracker app with my team?

Yes. Many task trackers, including Trello, Asana, ClickUp and Lark, let you share lists, assign tasks, comment and see progress together.

Is there a task tracker built into Google Workspace or Microsoft 365?

Yes. Google Workspace includes Google Tasks inside Gmail and Calendar, and Microsoft 365 includes Microsoft To Do, which syncs with Outlook.

How do I choose a task tracker app?

Decide whether you need it for yourself or a team, which devices you use, whether you prefer lists or boards, and which tools it needs to connect with. Then try the free plan before committing.

Final Thoughts

The best task tracker app is the one you’ll actually open every day. Start with a simple tool that fits how you work, build the habit of capturing and reviewing tasks, and move to a team platform as your work becomes more collaborative.

Explore Lark for team task tracking →

Related articles:

• 10 Best Project Management Tools in 2026
• 3 Reasons Projects Fail in SMEs — and How Project Management Software Helps
• Why Teams Miscommunicate — And How to Fix It Effectively