Gmail vs. Google Workspace

A free Gmail account is for individual owners to send, receive and store emails.

But, do you know there is an extended version (paid) for businesses – Google Workspace, where more than one version of Gmail is available?

In this blog, let’s learn about Gmail and Google Workspace (GWS) to find the variance between the two and help you know the difference between Gmail for businesses and individuals.

What is Free Gmail Account? 

Gmail was launched in April 2004 with 16GB storage capacity per user. Presently, there are over 1.5 billion people across the world who actively use Gmail.

With a free Gmail account being readily available on a web browser and mobile applications, the number of sign-ups are only on the surge.

In the recent times, the free Gmail account is available on all devices with a free storage capacity of 15GB per user which also includes Google Photos and Drives too.

A free Gmail account uses industry-leading encryption for all the emails you send and receive and to get Gmail for business you need business tools.

Introduction to Google Workspace

Google Workspace Online Collaboration Tools

A Google Workspace system is a collection of tools and applications that helps to enhance the productivity of a business.

The products of the G Suite contain a package of 14 applications in comparison to a free Gmail account.

The applications to set up services for the business are integrated by Google Workspace (GWS) whereas G Suite allows one to access a minimum of 100GB of data storage to unlimited storage as per the plan to get Gmail for business.

Exabytes offers three kinds of packages through Google Workspace – Business Starter, Business Standard and Business Plus – with exclusive benefits of 50 GB backup, 30 GB-5TB cloud storage, and 100-500 participants for video meetings respectively.

Gmail vs. Google Workspace Comparison Table 

Gmail  Google Workspace (Exabytes)
Pricing  Free Gmail account
  • Google workspace Business Starter S$7.12/user/month
  • G suite Business Standard S$14.03/user/month
  • Google workspace Business Plan S$24.83/user/month
Storage for free Gmail account vs. Gmail for business 15 GB Free Starting 30GB – Unlimited
Security/protection in G Suite and free Gmail account
  • Phishing protection in free Gmail account
  • Spam filters
  • Basic Security
  • 128-bit TLS encryption
  • Advanced Email Security with G Suite
  • eDiscovery
  • Email Encryption
  • Retention
  • Vault
  • Endpoint
Applications included in Google Workspace and Gmail offerings
  • Gmail (personal email)
  • Drive
  • Docs
  • Sheets
  • Slides
  • Hangouts
  • Keep
  • Meet
  • Calendar
  • Gmail (business email)
  • Drive
  • Docs
  • Sheets
  • Slides
  • Hangouts
  • Keep
  • Meet 
  • Calendar
  • Forms
  • Sites
  • Currents
  • App Script
  • Cloud Search 
Features for Google Workspace and Gmail Account
  • Advanced search
  • Offline mode
  • Email Scheduling
  • Confidential Modes available in free Gmail account
  • CRM Compatibility in google workspace
  • Branded Interface
  • Google Voice
  • Single Sign in for all business apps.
Customer Support for g suite and free Gmail account
  • Community Forum
  • Knowledge database in free Gmail account
  • G Suite offers 24/7 phone and email support 


Key Differences between Gmail and Google Workspace for Business


1. Design

Gmail offers free services for personal use, whereas G Suite designs are for large businesses.

Gmail offers individual ownership but, Google Workspace offers Gmail for business for enhanced support and conversations.

G suite ensures default business administration rights for the businesses as per various google workspace plans whereas, Gmail requires the user’s permission to access the given rights.

2. Pricing and Storage 

Google offers a free Gmail service for individual accounts without customized domain names, whereas Google Workspace from Exabytes Singapore has several plans that offer a free domain and 50GB Acronis backup.

Using G Suite, a new business can select the Business Starter pack for as low as S$7.59/user/month to accumulate 100+ participants with google business email.

An established business can go with Business Standard in GWS to get 2TB cloud storage per user with 150 participants at just S$14.99/user/month.

Most growing businesses require an extra layer of security and management control.

The G Suite Business Plus plan in Google Workspace comes with 5TB cloud storage Vault, an allowance for 500+ participants and more.

3. Variety 

Gmail is one of the many Google Workspace services that acts as a catalyst to increase collaboration.  

There are close to 50 cloud apps with some plans in the G Suite at no extra charges.

The Gmail for business app is an integral part of Google Workspace (GWS) that offers a guaranteed uptime, an enhanced mail security, ability to defend against cyberattacks and an automatic backup mechanism.

Is Google Workspace Better than Gmail?

Google Workspace vs. Gmail

The Google Workspace Suite gives businesses a ready access to productivity tools which Gmail does not.

Gmail limits its services to personal use for employees, students, small businesses etc. 

G Suite actively produces enhanced capabilities for large businesses to equip apps that enable speed in the work.

Since Google Workspace is a chargeable service, it regularly brings in numerous features and designs beyond what Gmail could provide.

Gmail in fact is a part of the large G Suite which converts into Google Business Email.

Actively working with GWS can give your organization more control over most or all aspects of collaboration.

It also helps in securing business data to protect it against a wide array of cyber threats.

Purchasing a premium Google Workspace plan would be one of the best decisions to enable a tam work faster, be better informed and have some management controls over them. 

Google Workspace or Gmail: Which One is Best for You? 

Hera are 5 factors to consider when selecting free Gmail account or Google Workspace (premium services).

  1. What kind of features do you want?
  2. How much storage do you require?
  3. What is the size of your business?
  4. How many participants do you need in your team meetings?
  5. Do you require a customized solution through GWS?

If you are an individual or small business owner, you may actively send and receive emails using a free Gmail account.

However, businesses with a team that needs to collaborate should look at Google business email with advanced features and security.

Signing up for one of the many Google Workspace plans would be beneficial in more ways than one.

Exabytes Singapore offers 24 x 7 x 365 tech support, customer service for organizations wanting to sign up for a GWS plan.

If you’re interested in Google Workspace plans for your business, please contact us here.

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Related articles:

Google Workspace vs Microsoft 365

Google Workspace Tips To Upgrade Your Business Workflow

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