{"id":24557,"date":"2022-10-18T15:34:04","date_gmt":"2022-10-18T07:34:04","guid":{"rendered":"https:\/\/www.exabytes.sg\/blog\/?p=24557"},"modified":"2022-10-18T16:06:19","modified_gmt":"2022-10-18T08:06:19","slug":"microsoft-365-tips-and-tricks","status":"publish","type":"post","link":"https:\/\/www.exabytes.sg\/blog\/microsoft-365-tips-and-tricks\/","title":{"rendered":"25 Favorite Microsoft 365 Tips and Tricks You’ll Be Interested In"},"content":{"rendered":"

\"Microsoft<\/span><\/p>\n

According to <\/span>Microsoft<\/span><\/a>, on an average, a small firm may save time spent on decision-making by 17% on storing and maintaining essential organizational documents in a trustworthy, central place in the cloud workspace like<\/span> Microsoft 365<\/b><\/a>.\u2019<\/span><\/p>\n

Microsoft <\/b>365<\/b>, a productivity package that includes Microsoft Word, Excel, PowerPoint, Publisher, Access, and Outlook, is used by <\/span>millions <\/span>of consumers and organizations. <\/span><\/p>\n

Microsoft 365 or known as Microsoft’s Office App, the cloud-based version of Microsoft, combines best-in-class programs with device management, next-generation security, and robust cloud services.<\/span><\/p>\n

Let’s Get to Know 25 Favorite Microsoft 365 tips and tricks to make the most of Microsoft 365 subscription.<\/em><\/p>\n\n

#1 Use Microsoft 365 productivity applications on any device.<\/b><\/h3>\n

Encourage staff to utilize Microsoft 365 apps<\/a> on their mobile devices and tablets to edit documents, see graphics, and watch presentations while on the move.<\/p>\n

Teams in the organization can stay connected at all times with the help of Microsoft 365.<\/p>\n

#2 Keep in sync<\/b><\/h3>\n

Using Microsoft 365 <\/a>with SharePoint ensures everyone working on a document is on same platform, and no updates are missed out, thus\u00a0 ensuring the final version is consistent and no revisions are missed.<\/p>\n

#3 <\/b>SharePoint’s Alert Me feature<\/b><\/h3>\n

\"Microsoft<\/p>\n

When employees enable SharePoint’s Alert Me feature, they are automatically emailed or texted whenever a Microsoft 365<\/a> file or library is modified, thus increasing the file accessibility across all staff members’ devices.<\/p>\n

#4 Deactivate old accounts<\/b><\/h3>\n

Management must accept responsibility of deleting or deactivating the Microsoft 365<\/a> accounts of former employees, customers, and vendors to protect firm documents from unwanted access.<\/p>\n

#5 Modify Microsoft 365 Subscription<\/b><\/h3>\n

Keeping track of the Microsoft 365 subscription is an essential component of the management team.<\/p>\n

One can easily transfer an employee’s Microsoft 365 subscription<\/a> to the new employee too.<\/p>\n

#6 Learn how to use keyboard shortcuts<\/b><\/h3>\n

Microsoft 365 has a list of Excel keyword shortcuts<\/a> <\/span>that might be valuable time savers for Excel users. Shortcuts may be really useful.<\/span><\/p>\n

#7 Recall an email after sending it<\/b><\/h3>\n

In <\/span>Microsoft 365<\/b>, <\/b>navigate to the sent folder to retrieve an incorrectly sent email. Choose the move option and then press the action button. <\/span><\/p>\n

Select the Recall This Message option.<\/span><\/p>\n

#8 Spend no money on a template<\/b><\/h3>\n

Microsoft 365 SharePoint<\/a> makes it so simple to design a template based on an employee’s requirements. These templates are pre-built and tailored to meet a specific business purpose.<\/p>\n

#9 Protect critical data using expiration links and passwords<\/b><\/h3>\n

In<\/span> Microsoft 365, <\/b>an expiration link allows employees to add a date and time to the link they are sharing, implying that the link will no longer be available after that time.<\/span><\/p>\n

#10 Save attachments to OneDrive quickly<\/b><\/h3>\n

\"Microsoft<\/p>\n

Employees may quickly download email attachments straight to Microsoft OneDrive<\/a> than on the desktop with the help of Microsoft 365 function to save time and make it simple to determine where the files are kept.<\/p>\n

#11 Connectors can help employees stay updated<\/b><\/h3>\n

Microsoft 365 connectors bring employees up to speed on commonly used programs that aren’t integrated to deliver the information to employees in accordance with the most recent update.\u00a0<\/span><\/p>\n

#12 Don’t go overboard with permissions<\/b><\/h3>\n

When providing Microsoft 365 permission to new employees, it I important that an employee should only be given the access necessary to do the task.<\/p>\n

#13 Make employees’ data visual<\/b><\/h3>\n

Different people like to read material in various formats. Big data can be difficult to navigate for certain people for which graphs can assist. <\/span><\/p>\n

Employees may utilize data bar in Microsoft 365 Excel to graphically represent data.<\/p>\n

#14 Freeze panes<\/b><\/h3>\n

This tool allows Employees to retain rows at the top of <\/span>Microsoft\u00a0Excel page while they navigate through it, thus preventing them from losing track of the row that\u2019s supposed to be looked after<\/span><\/p>\n

#15 Utilize the Status Bar<\/b><\/h3>\n

Employees highlight a range of numbers and these numbers are displayed at the bottom of their Microsoft 365 Excel spreadsheet by the status bar.<\/p>\n

#16 Convert a Microsoft 365 OneNote note to a calendar entry<\/b><\/h3>\n

Microsoft 365 OneNote lists is easily converted into a series of calendar tasks, complete with deadlines and reminder notifications.<\/span><\/p>\n

#17 Never miss a meeting again<\/b><\/h3>\n

Office 365<\/b><\/a> (Microsoft 365) <\/b>tips and techniques go beyond document organization, with appointments, emails, and contacts all synchronized with Exchange Online.\u00a0<\/span><\/p>\n

#18 Enhanced performance that is quicker<\/b><\/h3>\n

Microsoft 365 <\/a>Calendars<\/a> is synchronized across employees’ devices while Outlook is operating.\u00a0 <\/span><\/p>\n

Also, move shared calendars that are rarely used to the Other Calendars folder to optimize efficiency.<\/span><\/p>\n

#19 Stop relying on emails and instead use Teams.<\/b><\/h3>\n

\"Google<\/span><\/p>\n

Employees can quickly post and forward emails to <\/span>Microsoft Teams<\/a> for everyone by choosing the channel to which they wish to send the email.\u00a0<\/span><\/p>\n

#20 Content bookmarking<\/b><\/h3>\n

Employees may save objects from posts using <\/span>Microsoft 365 by hovering their cursor over an object to pick Flag. <\/span><\/p>\n

When they need to see a stored item, go to their profile icon and choose Saved.<\/span><\/p>\n

#21 Give the group chats a meaningful title<\/b><\/h3>\n

To make it easier to discover a chat in <\/span>Microsoft 365, label each chat too see what others were saying. <\/span><\/p>\n

Click pencil icon next to names of chat members and type in the appropriate title.<\/span><\/p>\n

#22 Allow <\/b>Microsoft 365<\/b><\/a> Teams to transcribe<\/b><\/h3>\n

Microsoft 365 Teams may not only record but also transcribe team meetings for employees. For this, open the recording and select Edit. <\/span><\/p>\n

Select English as the Video Language, click Auto-generate a Caption File, and then Apply.<\/span><\/p>\n

#23 Put the employee handbook on <\/b>Microsoft 365<\/b> SharePoint<\/b><\/h3>\n

There are various advantages to converting the staff handbook to Microsoft 365 SharePoint files.<\/p>\n

Not only will the company save money on printing, but the staff will be able to access information from any of their networked devices.<\/p>\n

#24 Remember to utilize the countdown timer.<\/b><\/h3>\n

To add a countdown timer web component to <\/span>Microsoft 365 SharePoint, employees can navigate to the page where they want the timer to appear, pick Edit, then the Plus sign, and finally the Countdown Timer symbol.<\/span><\/p>\n

#25 Add a document to the website.<\/b><\/h3>\n

In just a few clicks, employees can embed documents right into the website or blog. <\/span><\/p>\n

With <\/span>Microsoft 365, it’s simple to share a presentation, document, or spreadsheet that they want website readers to be able to click and view on the website.<\/span><\/p>\n

Microsoft 365 <\/a>Suite<\/a> may significantly enhance employees’ job efficiency, productivity, and effectiveness, as well as the quality of their work.<\/span><\/p>\n

To learn more about Microsoft 365, <\/b>contact Exabytes now<\/b>!<\/b><\/p>\n

Contact Us<\/span><\/a><\/p>\n

Related articles:<\/p>\n

Microsoft 365 Alternatives & Competitors to Consider<\/a><\/p>\n

Best Practices to Secure Your Microsoft OneDrive Files<\/a><\/p>\n

Backup Your Microsoft 365 Before Your Security Raises an Alarm<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"

According to Microsoft, on an average, a small firm may save time spent on decision-making by 17% on storing and maintaining essential organizational documents in a trustworthy, central place in the cloud workspace like Microsoft 365.\u2019 Microsoft 365, a productivity package that includes Microsoft Word, Excel, PowerPoint, Publisher, Access, and Outlook, is used by millions […]<\/p>\n","protected":false},"author":75,"featured_media":24585,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[296],"tags":[297,298,299,301],"class_list":{"0":"post-24557","1":"post","2":"type-post","3":"status-publish","4":"format-standard","5":"has-post-thumbnail","7":"category-microsoft-365","8":"tag-microsoft","9":"tag-microsoft-365","10":"tag-microsoft-office-365","11":"tag-microsoft-teams"},"jetpack_featured_media_url":"https:\/\/i0.wp.com\/www.exabytes.sg\/blog\/wp-content\/uploads\/2022\/10\/microsoft-365-tips-tricks.jpg?fit=1200%2C628&ssl=1","jetpack_shortlink":"https:\/\/wp.me\/pbHhPQ-6o5","jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/www.exabytes.sg\/blog\/wp-json\/wp\/v2\/posts\/24557","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.exabytes.sg\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.exabytes.sg\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.exabytes.sg\/blog\/wp-json\/wp\/v2\/users\/75"}],"replies":[{"embeddable":true,"href":"https:\/\/www.exabytes.sg\/blog\/wp-json\/wp\/v2\/comments?post=24557"}],"version-history":[{"count":5,"href":"https:\/\/www.exabytes.sg\/blog\/wp-json\/wp\/v2\/posts\/24557\/revisions"}],"predecessor-version":[{"id":25865,"href":"https:\/\/www.exabytes.sg\/blog\/wp-json\/wp\/v2\/posts\/24557\/revisions\/25865"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.exabytes.sg\/blog\/wp-json\/wp\/v2\/media\/24585"}],"wp:attachment":[{"href":"https:\/\/www.exabytes.sg\/blog\/wp-json\/wp\/v2\/media?parent=24557"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.exabytes.sg\/blog\/wp-json\/wp\/v2\/categories?post=24557"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.exabytes.sg\/blog\/wp-json\/wp\/v2\/tags?post=24557"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}